HR: How can we reduce the administrative workload behind mobility?
Offering devices to facilitate employee mobility is a real plus for companies. In addition to being an attractive benefit to existing employees, this is likely to be a factor in the recruitment of new talent. As a real asset in the salary package, the mobility mechanisms deployed allow the company to stand out. However, offering mobility actions can represent a significant administrative workload for HR, which must ensure the fairness of subsidies among employees, manage the validation of expense claims, ensure compliance with company policy, etc. So how can we reduce this administrative burden related to mobility? Answers.
Define a uniform and coherent mobility policy
Implementing actions for mobility is an excellent way to facilitate accessibility to the company and thus increase its attractiveness. HR has understood this: more and more companies are deploying measures to promote mobility. Reservation of parking spaces, participation in public transport passes, reservation of vehicles for events... Many actions exist to facilitate employees' daily travel. However, the multiplication of schemes and partners can complicate mobility management and increase the administrative burden on HR. In order for mobility to remain an advantage for employees, without representing a burden for HR, it is necessary to define a standardized and coherent mobility policy. In this respect, favoring public transport can be an advantageous solution for companies.
Promote public transport to optimize mobility-related processes
In terms of mobility, the biggest challenge for companies is dealing with the lack of parking spaces. Scarce and expensive, parking spaces also have an adverse impact on the company's carbon footprint and hinder CSR ambitions. Conversely, encouraging the use of public transport to get to the office is good not only for the company, but also for the employees.
As a reminder, 98% of Genevans live or work within 500m of a tpg stop. Focusing on public transport in your mobility policy allows you to implement concrete actions that benefit everyone!
Favoring public transport in a mobility policy has a positive effect on well-being at work and the productivity of employees. Thanks to more reliable schedules, public transport makes employees more relaxed and productive. The result: fewer delays, less stress and pollution, more fulfilled and productive employees. Indirectly, these benefits also relieve HR, who are less solicited for absenteeism issues. In addition, with public transport, employees can use their commute time to read, work or relax by watching a video.
Digitize and automate mobility management to get rid of the administrative workload
Once the mobility policy has been defined, the most appropriate tools to implement it must be found. If digitalization is recognized as a growth lever for companies and is already deployed in many departments (administration, accounting, marketing...), mobility management is often not concerned. However, it also benefits from being digitized and automated. Digitizing mobility management is an effective way to relieve HR, thanks to the automation of administrative procedures.
But the problem is that there are few tools that support mobility management. Most of the time, HR has to coordinate their actions via Excel files. However, a spreadsheet does not allow for efficient subsidy management... So, how do we go about it?
tpgBusiness: a platform dedicated to mobility to reduce the administrative workload on HR
Geneva public transport has developed a platform specially designed to facilitate the administrative management of the purchase of subsidized passes. By centralizing the procedures related to "soft" mobility, tpgBusiness contributes considerably to reducing the administrative burden on HR.
Simple d’utilisation, elle permet notamment de centraliser :
- Achat d’abonnements ainsi que leur dématérialisation via la carte Swisspass
- Attribution d’aide financière avec une personnalisation des montants attribués
- Gestion des contributions financières avec validation des employé∙es bénéficiaires
- Facturation sur mesure
The advantages of tpgBusiness
As part of its future mobility management solution, tpgBusiness already offers a specific module for public transport, which allows to manage any type of travel pass.
This turnkey solution can be adapted to the specificities of each company : from the amount of subsidies allocated per employee to the automation of processes, everything is customizable.
Also, to facilitate the deployment of the platform, tpg offers complete support: trainings, workshops, call center, communication supports...
Ultimately, the tpgBusiness platform will allow to optimize and centralize all actions related to sustainable mobility. The administrative burden on HR, but also on General Services or managers, is thus reduced. This platform dedicated to mobility also represents a major advantage for your employees: in addition to improving accessibility to the company, tpgBusiness automatically deducts the subsidy from the price of their travel pass, so they only have to pay the residual. tpgBusiness is a powerful mobility management solution that allows HR to satisfy all employees, with ease! Contact us to find out more!